1. The Contract
The contract is between:
for The Langford Valley Barn and The Langford Valley Stables is Katie Pope (the ‘Owner’)
for The Shooting Lodge and The Fishing Lodge is The Wrackleford Estate (the ‘Owner’)
and
the person completing and signing the Booking Form (the ‘Client’). The contract is not effective until the required payment has been received and confirmation sent out from the Owner to the Client.
2. Booking
2.1 Bookings cannot be accepted from:
2.1.1 persons under the age of 25 years
2.1.2 parties where the majority of members are less than 25 years (except families or supervised groups)
2.1.3 No stag and hen parties
2.2 The number of persons occupying a property (excluding children under the age of 2) must not exceed the maximum stated in the current property description. For clarification this includes visitors during the day unless written consent has been received from the owners.
2.3 The Client will be legally responsible for all persons at the property and should ensure that they are aware of the booking conditions.
2.4 The Owner reserves the right to decline any booking and to refuse to hand over a key to any person who has not complied with the booking conditions. The Owner also reserves the right to ask any persons occupying the property to leave if these booking conditions have been broken and there will be no financial compensation for the person making the booking or anyone else staying at the property.
2.5 Bookings may be made by telephone, an authorised agent or via our website: www.wrackleford.co.uk or www.langfordvalley.co.uk
2.6 A booking is only complete once the Client has received an e-mail confirmation and the deposit has been received.
2.7 The Client shall not part with possession of the property, or share it with anyone except with members of the party confirmed and named in the booking.
3. Reservation
3.1 Reservations can be accepted by telephone and payment of the deposit must be made within 24 hours by bank transfer, cheque or credit / debit card to secure the reservation. If the reservation is then cancelled, then the deposit will not be refundable.
To secure a reservation the Client must
3.1.1 complete all parts of the booking form on our website or on the telephone
3.1.2 pay a non-refundable deposit, equal to 50% of the total cost of the booking
3.2 The balance (plus the damage deposit referred to in 7.1 below) must be paid not less than four weeks before the holiday is due to start (please note that reminders are sent out by e-mail, although the responsibility rests with the Client).
3.3 If the balance is not received within the time specified the Owner reserves the right to cancel the booking and retain the deposit.
3.4 Bookings made within six weeks of the start of the holiday require payment in full at the time of the booking plus the damage deposit referred to in 7.1. below.
4. Cancellation
4.1 We advise you to take out cancellation insurance to help you recover your costs, should you need to cancel your booking for any reason.
4.2 Once a booking is confirmed, the Client is liable for the total cost of the holiday.
4.3 In the event of a cancellation by the Client, the following cancellation charges will apply:
Number of Days Notice Cancellation Charge (as a % of the total letting fee)
0 – 31 days 100% of the total letting fee
32 – 83 days Deposit paid
84 days or more £0 charge - full refund on monies paid
4.4 In the event that the Owner is able to re-let the property then the Client will be reimbursed the lesser of any cancellation charge and the amount received by the Owner for the re-let, less an administration fee of £30 and any other costs associated with re letting the property
4.5 The Owner reserves the right to cancel or alter your booking at any time in which case we will offer an alternative booking of equivalent standard. If the alternative offered is not accepted then the Owner will return to the Client any monies paid, whereupon the Owner’s liability will cease.
5. Car Parking
5.1 The Owner will provide the Client with parking area suitable for the number of occupants at each property. The use is restricted to the duration of agreed occupancy.
5.2 All vehicles are parked at Clients risk and the Owner shall not be liable for any damage to vehicles, theft of personal items stored on them.
6. Booking Alterations
6.1 Any change in holiday dates will be subject to the agreement of the Owner.
6.2 The Owners reserves the right to amend prices quoted on our website or in any booking documentation due to changes in VAT.
7. Damage, loss and nuisance
7.1. The Client agrees:
7.1.1 To pay £200 damage deposit for the property which will be returned within 14 days after departure by bank transfer or electronic payment provided no damage has been caused. This is an additional charge to the accommodation rates and shall be paid as part of each instalment payment.
7.1.2 That the supervision of the children, babies, dogs and any adults requiring care remains the responsibility of the Client at all times.
7.1.3 To be responsible for leaving accommodation in good order and clean condition, otherwise a cleaning charge will be levied. Our minimum charge for carrying out additional cleaning will be £ 25 per hour. The Owners reserve the right to make a £40 charge in the event of having to clear up waste or rubbish or to clean up a barbeque that has been used by the Client
7.1.4 To pay for any damage or loss however caused, excluding responsible wear and tear, incurred during the occupation even if it is in excess of the damages deposit. The damages deposit does not limit the Clients liability for any costs incurred.
7.1.5 Not to cause nuisance, excessive noise or annoyance to occupants of any nearby properties.
7.1.6 To allow reasonable access to the property by the Owner if it is deemed necessary.
7.2 If in the opinion of the Owner any person is not suitable to continue their occupation of the property because of unreasonable behaviour, damage or nuisance to other parties, the contract may be terminated and the Owner may repossess the property immediately. The Client will remain liable for the whole cost of the hire and no refund shall be due.
8. Occupancy
8.1 Occupancy shall be from 5.00pm on the day of arrival to 9.00am on the day of departure.
8.2 We will be operating only on a self-check in basis. There is a key box for each property and a key code will be sent to the Client prior to your stay. Under no circumstances may the property and the parking be accessed prior to 5.00pm on the day of arrival
8.3 Guest must check out by 9.00am on the day of departure. This deadline must be strictly adhered to in order to enable us to carry out our enhanced cleaning processes.
8.4 The parking areas cannot be used until 5.00pm without prior agreement. All parking areas must also be strictly vacated by 9.00am.
8.5 The properties benefit from bed linen and towels (hand and bath towel per person) and this is counted into the property and out of the property by our housekeepers. If there is any discrepancy, then any missing or heavily soiled items will be charged for. Most types of fake tan and particularly waterproof mascara can permanently stain linen and towels. We therefore strongly recommend that if you have used fake tanning products just before your holiday or intend to use them during your holiday that you bring your own sheets and towels with you. Should any of the linen or towels found to be damaged after your departure, then we will have to deduct the full cost of this from your damages deposit. We also ask that you do not remove any make-up using our towels or use them to clean the floor
8.6 Clients staying for 14 days or more will receive fresh linen and towels to the property after 7 days but in order to protect the safety of our staff, the housekeeper will unfortunately not be able to change the linen and towels. The Owner will provide bags for the used linen and towels to be put into. The Owner will not be able to provide any housekeeping services during the stay
8.7 All the properties have Wi-Fi accessed using a password. The Owners cannot guarantee the speed of the internet or be held responsible for any issues with the service. Any issues with the service should be taken up with the Owners who will seek to assist with any problems
9. Dogs
9.1 No dogs are permitted at any of the properties at any time.
10. Descriptions
10.1 Whilst the Owner makes every effort to ensure the accuracy of the property descriptions, descriptions are inevitably subjective and are for guidance only. If there are points of particular importance please contact the Owner to clarify information
10.2 Whilst the Owner has taken all reasonable steps to ensure that the information contained in its brochures, website, tariffs, leaflets, advertisements and any other form of promotional material are accurate, the Owner reserves the right to alter, substitute or withdraw any service, facilities or amenity.
11. Liability
11.1 The owner cannot accept responsibility for any loss, damage, additional expense or inconvenience directly or indirectly caused by or arising out of the property and its plumbing, gas, electrical or otherwise, or exceptional weather.
11.2 No responsibility is accepted for loss or damage of property, vehicles or vehicle contents belonging to the Client or any member of the party during the occupancy.
11.3 If due to reasons relating to the condition or state of the property (for example failure of a utility service, fire or flood) the accommodation becomes unavailable, the Owner will refund the deposit but the Owner will be under no further liability to the Client.
12. Covid-19
The following are specific items relating to Covid-19
12.1. By staying in our properties, the Client confirms on behalf of all persons staying at the Property
12.1.1 to the extent that there are any government requirements or regulations applicable to you or your party with regard to your occupancy of the property then you will comply with those requirements and regulations
12.1.2 that no member of your party is displaying any COVID 19 symptoms and if anyone does display any such symptoms prior to your arrival then they will not come to the property
12.1.3 if any member of your party starts to display any COVID 19 symptoms during your stay then you must notify the Owner and the Property must be vacated immediately
12.1.4 you understand that you are travelling to the Property and staying there at your own risk
12.2 In the event that the Client is not permitted to take up their booking due to either (a) imposition of any government restrictions or (b) the Client being required to self-isolate for a period which would include the booking period, then the Client may, subject in the case of (a) above to the Client notifying the Owner within 5 days of the imposition of any such government restrictions and in the case of (b) above to the production of appropriate evidence, change the date of the booking, subject to there being suitable availability, to a date within 12 months of the original booking. The Owner will not charge any amendment fee. If the price of the new booking is different from the price of the original booking, then the difference will be payable by the Client in the event of an increased price or by the Owner in the event of a reduced price. If no suitable alternative date is available then the booking fee will be returned less an administration fee of £30.
13. Smoking and Vaping Policy
All properties are strictly non-smoking and non-vaping. Smoking and vaping are only permitted outside the property away from any open windows or doors. The Clients must not leave cigarette or cigar butts or ashes anywhere around the property. Additional cleaning charges will apply and will be deducted from the Clients damage deposit should the inside of the property smell of smoke or cigarette butts and ashes are left in the vicinity of the property.
14. Complaints
14.1 If in the opinion of the Client there are grounds for complaint, it is the responsibility of the Client to take it up with the Owner and in any event before departure so that remedial action can be taken.
14.2 It is specifically agreed that failure by the Client to notify the Owner of any complaint in accordance with the timescale set out in clause 14.1 will entitle the Owner to refuse to entertain the complaint irrespective of its merits.
15. Waiver
15.1 The failure of the Owner to enforce of exercise, at any time, or for any period of time, any term of, or any right pursuant to this agreement does not constitute and shall not be construed as a waiver of such terms or right.
16. Legal Provisions
16.1 The law of England covers the construction, validity and performance of this agreement and the parties submit to the jurisdiction of the English courts.
16.2 Clause headings are for convenience only and do not form part of or affect the interpretation of this agreement.
17. Electric Car Charging
The charging of electric cars in not permitted in any of our properties with the location of the nearest charging point listed on your arrival.
